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Equipment checklist

You'll be glad you have one.


You don’t want to be setting up on location, far from your studio or home, and discover you have forgotten an important item (an electrical extension cord, for example) that you just can’t shoot without.

Create a packing list for essential photography gear and other equipment needed for typical assignments. If you laminate the list to protect it, you won’t have to make up a new one every time you go out, and you can use an erasable marker to check off your gear as you pack it.

When you are shooting a wedding or other big event, a checklist is invaluable. You may not realize, sometimes, how extensive such a list can be, and with so much "stuff" to bring, it's easy to forget something critical.

Using a thorough checklist will ensure you bring all the equipment you may need.
Using a thorough checklist will ensure you bring all the equipment you may need.

SAMPLE EQUIPMENT LIST FOR SPORTS TEAM PHOTOGRAPHY

To help you understand the importance of a checklist, the following example would typically be used when photographing organized sports teams, where several teams and each individual player are photographed throughout the day - in fact, as quickly as one team every twenty minutes. A single photographer and two assistants might shoot as many as 25 teams in one day, with 350 and more individual player pictures. There is no room for disorganization or forgotten gear with such a tight schedule.

CHECKLIST - Sports (team & individual player) photography

MAIN CAMERA (35 mm film or DSLR):
- Main camera body
- Camera battery (charged)
- 105 mm auto-focus portrait lens
- Electronic flash unit
- Flash battery connector cord
- Flash battery #1 (charged)

BACK-UP EQUIPMENT (35 mm film or DSLR):
- Back-up camera body
- Camera battery (charged)
- 135 mm manual focus portrait lens
- Light meter
- Back-up flash battery #2 (charged)
- Spare AA batteries (at least 8)

FILM (unless you are shooting digitally):
- One fresh roll of film per team - (24 exposure or 36-exposure if teams are large, ISO 100, color)
- 12 spare rolls
- Film canister identifier labels - pre-printed for each team

MEMORY CARDS (if shooting digitally)
- An adequate number of memory cards, ideally one per team

GEAR:
- Folding gold-silver reflector and holder
- 100-foot electrical extension cords (2)
- Portable studio lighting gear - 2 sets
- Backdrop - seamless paper or painted backdrop
- Portable backdrop stand
- Sign to be included in team pictures, showing sports association and year
- Bench for team poses
- Sports equipment props for individual player poses (bat, soccer ball, etc.) Must be clean and new-looking
- Staple gun, duct tape, masking tape, tool kit

ORDER TABLE SUPPLIES:
- Cash box and cash float ($250 for making change)
- Receipt book
- Extra pre-printed order forms and order envelopes
- Pens
- Rubber stamp with your business name & bank account number for checks
- Calculator
- Stapler and staple-remover
- Folding table and 3 chairs for order taking
- Umbrella in the event of rain
- Coffee thermos (full) + mugs, sugar, cream & spoons
- Scotch tape, facial tissues, writing pad, garbage bags

PAPERWORK:
- Team shooting schedule (by date and time, showing names of coaches)
- Individual team photo record (alphabetically pre-printed team roster, space for recording payments, number of times each player is shot, etc.) - two per team
- Resealable plastic baggies for team orders & film canisters or memory cards - one per team
- Clipboards (2)
- Instruction posters for players and parents

PERSONNEL:
- Photo assistant
- Order taker / payments recorder
- Caps & jackets with your photo business logo for personnel

LOCATION:
- Name of playing field or arena where pictures are to be taken - ___________________
- Back-up facility (gym, school room) if weather is bad - check if confirmed _____
- School or sports association representative to open & close facility (name & tel________________________ )

PROMOTIONAL MATERIAL:
- Samples of photography
- Samples of sports team products (player sports cards, team photos in frames, key chains, etc.)
- Business cards
- Business brochure


CHECKLIST - Sports (team & individual player) photography

MAIN CAMERA (35 mm film or DSLR):
- Main camera body
- Camera battery (charged)
- 105 mm auto-focus portrait lens
- Electronic flash unit
- Flash battery connector cord
- Flash battery #1 (charged)

BACK-UP EQUIPMENT (35 mm film or DSLR):
- Back-up camera body
- Camera battery (charged)
- 135 mm manual focus portrait lens
- Light meter
- Back-up flash battery #2 (charged)
- Spare AA batteries (at least 8)

FILM (unless you are shooting digitally):
- One fresh roll of film per team - (24 exposure or 36-exposure if teams are large, ISO 100, color)
- 12 spare rolls
- Film canister identifier labels - pre-printed for each team

MEMORY CARDS (if shooting digitally)
- An adequate number of memory cards, ideally one per team

GEAR:
- Folding gold-silver reflector and holder
- 100-foot electrical extension cords (2)
- Portable studio lighting gear - 2 sets
- Backdrop - seamless paper or painted backdrop
- Portable backdrop stand
- Sign to be included in team pictures, showing sports association and year
- Bench for team poses
- Sports equipment props for individual player poses (bat, soccer ball, etc.) Must be clean and new-looking
- Staple gun, duct tape, masking tape, tool kit

ORDER TABLE SUPPLIES:
- Cash box and cash float ($250 for making change)
- Receipt book
- Extra pre-printed order forms and order envelopes
- Pens
- Rubber stamp with your business name & bank account number for checks
- Calculator
- Stapler and staple-remover
- Folding table and 3 chairs for order taking
- Umbrella in the event of rain
- Coffee thermos (full) + mugs, sugar, cream & spoons
- Scotch tape, facial tissues, writing pad, garbage bags

PAPERWORK:
- Team shooting schedule (by date and time, showing names of coaches)
- Individual team photo record (alphabetically pre-printed team roster, space for recording payments, number of times each player is shot, etc.) - two per team
- Resealable plastic baggies for team orders & film canisters or memory cards - one per team
- Clipboards (2)
- Instruction posters for players and parents

PERSONNEL:
- Photo assistant
- Order taker / payments recorder
- Caps & jackets with your photo business logo for personnel

LOCATION:
- Name of playing field or arena where pictures are to be taken - ___________________
- Back-up facility (gym, school room) if weather is bad - check if confirmed _____
- School or sports association representative to open & close facility (name & tel________________________ )

PROMOTIONAL MATERIAL:
- Samples of photography
- Samples of sports team products (player sports cards, team photos in frames, key chains, etc.)
- Business cards
- Business brochure

 
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